Administrative Assistant (Female)

Administrative Assistant (Female)

Job description

As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem-solving.

Key Responsibilities:

Finances/Accounting:

  • Process and request all payments, including utilities and vendor invoices.
  • Record all expenses in the accounting sheet accurately and timely.
  • Manage cash flow and handle daily cash transactions.
  • Request invoices and create receipts for all expenses, maintaining organized monthly files.
  • Support payroll processing, ensuring timely and accurate payments to staff.

HR/Admin:

  • Regularly update and maintain staff files and records.
  • Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc...
  • Monitor the operations email daily, promptly forwarding and addressing emails.
  • Track staff leave and manage leave records.
  • Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government-related tasks.
  • Update staff schedules monthly
  • Add new services and retail products to the Salon System

Inventory/Purchasing:

  • Handle inquiries from suppliers and maintain strong vendor relationships.
  • Create purchase orders based on management-approved requisitions.
  • Update the inventory sheet regularly
  • Input any new retail products into the Salon's System

Qualifications:

  • Previous experience as an Administrative Assistant or in a similar role
  • Strong organizational and multitasking abilities with a keen attention to detail.
  • Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent communication skills, both written and verbal.
  • Ability to work independently while being part of a team-focused environment.
Source - Indeed (Apply on Indeed)

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